Alberta Boxer Club Inc.


By-Laws

	ALBERTA BOXER CLUB
	SECTION 1: NAME OF SOCIETY The name of the society shall be the ALBERTA BOXER CLUB INC., here in after referred to as the “Club”. SECTION 2: OBJECTS The objects of the Club shall be: A) To protect and advance the interest of the Boxer breed of dog. B) To educate its members and public at large on all aspects of the Boxer breed. C) To conduct dog shows, obedience trials and sanction matches under the rules of the Canadian Kennel Club. D) To encourage good fellowship and sportsmanship amongst breeders and fanciers of the Boxer breed. 27600-1/D002/092299ss (After incorporation)
	BY-LAWS
	ARTICLE 1: MEMBERSHIP 1. MEMBERSHIP YEAR The membership year shall commence on the 1st day of January and shall conclude on the 31st day of December. 2. ELIGIBILITY Membership shall be open to all persons sixteen (16) years of age or older, who are in good standing with the Canadian Kennel Club. 3. CLASSES OF MEMBERSHIP There shall be four (4) types of membership: A) Individual. Open to all persons. B) Family. For an individual member plus the second and subsequent memberships within the same family, residing within the same household. C) Honorary. May be granted by the Executive Committee to individuals or organizations in recognition for their meritorious service to the breed. D) Life. May be granted by the Executive Committee in recognition of twenty (20) years of distinguished service to the Club. 4. ADMISSION TO MEMBERSHIP A) Each application for membership shall apply on a form approved by the Executive Committee and which shall provide that the applicant agrees to abide by the constitution and by-laws of this Club and the rules of the Canadian Kennel Club. B) Accompanying the application, the prospective member shall submit dues for the current year. 5. RIGHTS OF MEMBERS A) An Individual member shall enjoy all rights and privileges of the Club including the right to vote and hold office, as provided for elsewhere in these by-laws. In the case of a family membership, the first and second members shall enjoy the same rights. B) An Honourary member shall enjoy the right to attend meetings and participate in discussion, but not the right to vote nor to hold office. There shall be no membership fees payable. C) A Life member shall enjoy all rights and privileges of an Individual member. There shall be no membership fees payable. D) Members shall receive: A subscription to the Club Newsletter, a copy of the minutes of the Executive Committee meetings, notice and minutes of the Annual General Meeting, and of any special Club meeting held, a membership list, and a copy of the objects and by-laws of the Club. In the case of a family membership, only one copy of the above shall be sent. 6. INSIGNIA AND CERTIFICATES A) The Executive Committee may design or have designed, printed or manufactured a membership certificate/card and/or different degrees or grades of certificates as well as bars, pins, brooches, rings or other insignia bearing the official Club crest. B) Use of any insignia, certificate or crest of the Club shall be subject to Executive Committee approval. 7. TERMINATION OF MEMBERSHIP A) Any member in good standing may resign from the Club upon providing written notice to the secretary. B) A member will cease to be a member if that member’s dues remain unpaid after March 1st of the membership year. C) A member may cease to be a member by expulsion as provided for in paragraph 8 (B) of these by-laws. 8. DISCIPLINE A) Canadian Kennel Club Suspension: Any member who is suspended from the privileges of the Canadian Kennel Club may be suspended from the privileges of this Club by notice in writing from the Executive Committee. Any such suspension from the Club shall end at the same time as the member’s privileges of the Canadian Kennel Club are reinstated. B) Expulsion: (i) Any member whose conduct or attitude has been found by the Executive Committee to have been detrimental and not in the best interests of the Club or the breed may have their membership revoked at the Annual General Meeting or at any special Club meeting called for that purpose by resolution of the members, provided that notice of such intent shall have been given in the announcement of said meeting and mailed to each member at least twentyone (21) days prior to the date of such meeting. (ii) In such case any existing suspension shall not restrict the member’s right to appear at said meeting. (iii) The president shall read the reason for the proposed disciplinary action, and any Executive Committee findings, and invite the member, if present, to speak. (iv) The member may speak and present evidence on their own behalf. (v) Following the member’s statement, the membership will vote, by secret ballot, on the proposed expulsion. (vi) A two-thirds (2/3) majority of those present and entitled to vote on the matter shall be necessary for expulsion. (vii) If expulsion is not ordered, any existing suspension shall remain in effect. ARTICLE II: ORGANIZATION 9. NOMINATIONS A) Nominations may be made in writing, directed to the Secretary of the Club, at least seven (7) days before any meeting where an election will be held. Otherwise, nominations shall be made, and seconded by persons in attendance at the meeting where the election is to be held. B) No person may be a candidate in a Club election who has not been nominated. C) Each member shall be entitled to nominate one (1) candidate for each office. D) No nominee may have his name entered into a list of candidates unless his/her consent has been received in writing by the secretary, or given in person. E) Elected officers must be Canadian Kennel Club members. F) Elected officers must be permanent residents of Alberta. 10. ELECTIONS A) The election of officers shall take place at the Annual General Meeting. B) All officers shall be elected for a one (1) year term. C) No member may fill more than one (1) Executive position at any one time unless the position cannot be filled pursuant to paragraph 20 herein. D) A majority vote of those members present shall be sufficient to elect an officer. E) The results of said election shall be published in the Club newsletter, which will constitute official notice to each member of the results of the annual election. 11. OFFICERS The officers of the Club shall be a President, a Vice-President, a Secretary and a Treasurer, Regional Director North, Regional Director South. 12. DUTIES OF OFFICERS A) The officers shall serve in their respective capacities both with regard to the Club and it’s meetings. B) The president shall preside at all meetings and shall have the duties and powers normally appurtenant to the office of president in addition to those particularly specified in these by-laws. C) The vice-president shall have the powers to exercise the duties of the president in cases of the presidents death, absence, incapacity or unwillingness to act; and shall at other times carry out such of the presidential duties as the president assigns to him/her. Except as instructed by the president, or to deal with a recognised emergency in the absence of the president, the vice-president shall not call any special Club meetings. D) The secretary shall keep minutes of all meetings of the Club, the Executive, and the Executive Committee. He/she shall have charge of the correspondence, notify members of meetings, notify officers of their election to office, keep a roll of members of the Club with their addresses, maintain the books, records and seal of the Club, and carry out such other duties as are prescribed in these by-laws. E) The treasurer shall collect and receive all money due or to become due belonging to the Club and receipt therefore, report to the Executive Committee at every meeting the condition of the Club’s finances, see that the necessary banking forms are completed as required, and that all signatures specified in the by-laws are obtained. At the Annual General Meeting, he/she shall render an account of all monies received and expended during the previous fiscal year. F) The regional director North shall live in the region and will represent an area in Alberta where the area codes starts with 780. They will be responsible to promote good will, promote the Boxer and the Alberta Boxer Club within the region. They will report to the Executive Committee bring forward any initiatives or complaints within the region to the Executive Committee. G) The regional director South shall live in the region and will represent an area in Alberta where the area codes starts with 403. They will be responsible to promote good will, promote the Boxer and the Alberta Boxer Club within the region. They will report to the Executive Committee bring forward any initiatives or complaints within the region to the Executive Committee. H) These duties may be amended from time to time on order of the Club through its Executive Committee. Any such amendment to be effective only as duly passed by the Club and appearing in the standing resolutions hereunder. 13. EXECUTIVE A) The Executive of the Club shall consist of the above officers together with the immediate past president. B) In the event that a president shall continue in office for more that one (1) term, the position of past president shall fall vacant. 14. DUTIES OF THE EXECUTIVE The Executive shall select the Chairpersons of the various committees of the Club, and shall carry out the policies of the Executive Committee. 15. EXECUTIVE COMMITTEE The Executive Committee shall consist of the Executive and the Chairperson of any standing committee acting in an advisory capacity. 16. DUTIES OF THE EXECUTIVE COMMITTEE General management of the Club’s affairs shall be entrusted to the Executive Committee, except as otherwise determined by the members in advance. 17. COMMITTEES A) The president shall have the power to appoint committee chairpersons from time to time, as are deemed necessary by him/her, with the concurrence and approval of the Executive. B) The chairpersons of said committees shall select the remaining members of the committee. C) Any committee appointment may be terminated at any time by the president, for cause shown, with the concurrence of the Executive. 18. ASSUMPTION OF OFFICE Those Officers who have been elected shall take office January 1 following elections in which they were elected and each retiring officer or committee head shall turn over to his/her successor all the property and records pertaining to the position by January 1st. 19. REMOVAL FROM OFFICE A) A member of the Executive Committee may resign from office by written notice submitted to the secretary. B) Any Executive Committee member who fails to attend or report to two-thirds (2/3) of the meetings of the Club without just cause, who for any other reason proves unsatisfactory, or who ceases to become a member in good standing of the Club, may be removed from office by a majority vote of the remaining members of the Executive Committee, and the vacancy filled as provided for in Section 20 below. 20. FILLING OF VACANCIES Any vacancy occurring on the Executive shall be filled for the unexpired Term of office by appointment by a majority of the remaining members of the Executive present at the first meeting of the Executive following the creation of the vacancy. ARTICLE III: MEETINGS 21. ANNUAL MEETING The annual meeting shall be held between the months of August - November at such time and place as specified by the Executive Committee by at least twenty-one (21) days written notice to members prior to said meeting. 22. SPECIAL CLUB MEETINGS A) Special Club meetings may be called by the President, by a majority vote of members of the Executive Committee or by the secretary upon receipt of a petition signed by five (5) members of the Club who are in good standing. B) Special Club meetings shall be held at such time and place as to be determined by a majority vote of the Executive Committee. C) The secretary shall send written notice of such meetings to the members at least twenty-one (21) days prior to the date of the meeting. D) Such notice shall state the purpose(s) of the meeting and no other Club business shall be transacted thereat. 23. EXECUTIVE/ EXECUTIVE COMMITTEE MEETINGS A) Meetings of the Executive or the Executive Committee shall be held at regular intervals at such time and place the Secretary may direct. B) The Executive Committee may direct at the close of one meeting, where they will next meet, or else, upon notification that at least three (3) committee members are in agreement as to the necessity for a meeting, notice of such meeting shall be given by the Secretary at least two (2) weeks prior to the meeting. C) A minimum of one (1) meeting of the Executive Committee in each half year must be held. D) Each member of the Executive Committee shall be entitled to one (1) vote at any meeting of the Executive Committee. If an Executive Committee member is unable to attend said meeting, he/she may deliver, or have delivered a signed, sealed envelope containing an absentee ballot to the secretary on or before the date of the proposed meeting and his/her vote shall be counted as if he/she were present. 24. QUORUM A) The quorum for all meetings of the Club shall be five (5) members in good standing. B) The Executive Committee meeting quorum shall be three (3) Executive Committee members, provided that at least two (2) of those present are also members of the Executive. 25. ORDER OF BUSINESS A) At the Annual General Meeting of the Club, the order of business shall be as follows: 1) Roll Call 2) Minutes of the Last Meeting 3) Report of the President 4) Report of the Secretary 5) Report of the Treasurer 6) Report of the Regional Director North 7) Report of the Regional Director South 8) Report of the Membership Chairperson 9) Report of the Committees 10) Setting of dues 11) Appointment of Auditors 12) Unfinished Business 13) New Business 14) Election of Officers 15) Adjournment. B) At meetings of the Executive Committee, the order of business, unless otherwise directed by a majority vote of those present, shall be as follows: 1) Minutes of the Last Meeting 2) Matters arising for the minutes 3) Report of the Secretary 4) Report of the Treasurer 5) Report of the Regional Director North 6) Report of the Regional Director South 7) Report of the Committees 8) Unfinished Business 9) New Business 10) Adjournment. 26. VOTING A) Each individual member in good standing shall be entitled to one (1) vote at any Annual General Meeting or special meeting of the Club. Family members in good standing shall be entitled to one vote for each person present, to a maximum of two (2) votes per family. B) In the event of a postal disruption, the meeting shall be held as scheduled, but the Executive Committee shall decide a reasonable extension to allow for delivery and return of mail ballots and shall announce the results of the voting accordingly. ARTICLE IV: FINANCE 27. FISCAL YEAR The fiscal year of the Club shall commence on the 1st day of January and shall conclude on the 31st day of December. 28. DUES A) The Executive Committee shall make an annual review of membership fees. B) Proposed changes shall be presented to the membership in the form of a resolution to be voted upon at the Annual General Meeting. C) The last newsletter of the calendar year shall state a reminder of annual dues due. 29. REMUNERATION No Executive Committee member or other active member of this Club shall receive any remuneration for his/her services, however, shall be entitled to be reimbursed for expenditures authorized by the Executive or Executive Committee. 30. ANNUAL FINANCIAL REPORT The treasurer shall present a balance sheet of year’s financial operation duly approved by the Executive Committee, and audited by the 2 or more persons selected as auditors, and no financial report shall be accepted by the Club if it is not so audited and approved. 31. BANKING The funds of the Club, except for amounts specified by resolution of the Executive Committee as authorized to be placed in the safe keeping of certain officers or representatives as a petty cash fund, shall be placed in a branch of any Canadian Chartered Bank or Trust Company, and only accessed with two (2) authorized signatures of the President and Treasurer. Signing officers may not be related. If so, signing authority will be transferred to an unrelated officer by resolution of the Executive Committee. 32. INTENT The Club shall not be conducted or operated for profit and no part of any profit or remainder or residue from dues or donations or any other revenue shall accrue to the benefit of any member of the Club or any other individual. 33. DISSOLUTION A) Should this Club hold no meetings for a period of two (2) years, or should its members decide to dissolve the Club, all assets will be converted to cash, and paid equally to each then existing Canadian School of Veterinary Medicine for canine research. B) The Club may be dissolved at any time by a special resolution of the members. 34. BORROWING For the purpose of carrying out its objects, the Club may borrow or raise or secure payment in such manner as it sees fit. 35. INSPECTION The books and records of the Club may be inspected by any member of the Club at any time upon giving five (5) days notice to the Secretary of the Club. ARTICLE V: AMENDMENT OF THE OBJECTS AND BY-LAWS 36. PROPOSED AMENDMENTS Amendments to the by-laws may be proposed by the Executive Committee or by written petition addressed to the secretary signed by twenty percent (20%) of the membership in good standing. 37. NOTICE AND VOTING Amendment of the objects or by-laws of the Club shall require approval of a ¾ majority vote of the members present and eligible to vote at the Annual General Meeting, or special meeting called for that purpose. Notice of any meeting where a special resolution to amend the bylaws is proposed, must be provided at least twenty-one (21) days in advance of such meeting. Such notice will include the text of the proposed amendments. 38: AFFILIATION The Club shall work in co-operation with the Canadian Kennel Club and may affiliate itself with the Canadian Kennel Club and may further affiliate itself with any other organisation devoted to the aims and objectives compatible with those of the Club.