Alberta Boxer Club | By-Laws

By-Laws

ALBERTA BOXER CLUB

SECTION 1: NAME OF SOCIETY

The name of the society shall be the ALBERTA BOXER CLUB INC., here in after referred to as the “Club”.

SECTION 2: OBJECTS

The objects of the Club shall be:
A) To protect and advance the interest of the Boxer breed of dog.
B) To educate its members and public at large on all aspects of the Boxer breed.
C) To conduct dog shows, obedience trials and sanction matches under the rules of the
Canadian Kennel Club.
D) To encourage good fellowship and sportsmanship amongst breeders and fanciers of
the Boxer breed.
27600-1/D002/092299ss
(After incorporation)

BY-LAWS

ARTICLE 1: MEMBERSHIP

1. MEMBERSHIP YEAR
The membership year shall commence on the 1st day of January and shall conclude on
the 31st day of December.

2. ELIGIBILITY
Membership shall be open to all persons sixteen (16) years of age or older, who are in
good standing with the Canadian Kennel Club.

3. CLASSES OF MEMBERSHIP
There shall be four (4) types of membership:
A) Individual. Open to all persons.
B) Family. For an individual member plus the second and subsequent memberships
within the same family, residing within the same household.
C) Honorary. May be granted by the Executive Committee to individuals or
organizations in recognition for their meritorious service to the breed.
D) Life. May be granted by the Executive Committee in recognition of twenty (20) years
of distinguished service to the Club.

4. ADMISSION TO MEMBERSHIP
A) Each application for membership shall apply on a form approved by the Executive
Committee and which shall provide that the applicant agrees to abide by the
constitution and by-laws of this Club and the rules of the Canadian Kennel Club.
B) Accompanying the application, the prospective member shall submit dues for the
current year.

5. RIGHTS OF MEMBERS
A) An Individual member shall enjoy all rights and privileges of the Club including the
right to vote and hold office, as provided for elsewhere in these by-laws. In the case
of a family membership, the first and second members shall enjoy the same rights.
B) An Honourary member shall enjoy the right to attend meetings and participate in
discussion, but not the right to vote nor to hold office. There shall be no membership
fees payable.
C) A Life member shall enjoy all rights and privileges of an Individual member. There
shall be no membership fees payable.
D) Members shall receive:
A subscription to the Club Newsletter, a copy of the minutes of the Executive
Committee meetings, notice and minutes of the Annual General Meeting, and of any
special Club meeting held, a membership list, and a copy of the objects and by-laws of
the Club. In the case of a family membership, only one copy of the above shall be
sent.

6. INSIGNIA AND CERTIFICATES
A) The Executive Committee may design or have designed, printed or manufactured a
membership certificate/card and/or different degrees or grades of certificates as well
as bars, pins, brooches, rings or other insignia bearing the official Club crest.
B) Use of any insignia, certificate or crest of the Club shall be subject to Executive
Committee approval.

7. TERMINATION OF MEMBERSHIP
A) Any member in good standing may resign from the Club upon providing written
notice to the secretary.
B) A member will cease to be a member if that member’s dues remain unpaid after March 1st of the membership year.
C) A member may cease to be a member by expulsion as provided for in paragraph 8 (B) of these by-laws.

8. DISCIPLINE
A) Canadian Kennel Club Suspension:
Any member who is suspended from the privileges of the Canadian Kennel Club may
be suspended from the privileges of this Club by notice in writing from the Executive
Committee. Any such suspension from the Club shall end at the same time as the
member’s privileges of the Canadian Kennel Club are reinstated.
B) Expulsion:
(i) Any member whose conduct or attitude has been found by the Executive
Committee to have been detrimental and not in the best interests of the Club
or the breed may have their membership revoked at the Annual General
Meeting or at any special Club meeting called for that purpose by resolution
of the members, provided that notice of such intent shall have been given in
the announcement of said meeting and mailed to each member at least twentyone
(21) days prior to the date of such meeting.
(ii) In such case any existing suspension shall not restrict the member’s right to
appear at said meeting.
(iii) The president shall read the reason for the proposed disciplinary action, and
any Executive Committee findings, and invite the member, if present, to
speak.
(iv) The member may speak and present evidence on their own behalf.
(v) Following the member’s statement, the membership will vote, by secret ballot,
on the proposed expulsion.
(vi) A two-thirds (2/3) majority of those present and entitled to vote on the matter
shall be necessary for expulsion.
(vii) If expulsion is not ordered, any existing suspension shall remain in effect.
ARTICLE II: ORGANIZATION

9. NOMINATIONS
A) Nominations may be made in writing, directed to the Secretary of the Club, at least
seven (7) days before any meeting where an election will be held. Otherwise,
nominations shall be made, and seconded by persons in attendance at the meeting
where the election is to be held.
B) No person may be a candidate in a Club election who has not been nominated.
C) Each member shall be entitled to nominate one (1) candidate for each office.
D) No nominee may have his name entered into a list of candidates unless his/her
consent has been received in writing by the secretary, or given in person.
E) Elected officers must be Canadian Kennel Club members.
F) Elected officers must be permanent residents of Alberta.

10. ELECTIONS
A) The election of officers shall take place at the Annual General Meeting.
B) All officers shall be elected for a one (1) year term.
C) No member may fill more than one (1) Executive position at any one time unless the
position cannot be filled pursuant to paragraph 20 herein.
D) A majority vote of those members present shall be sufficient to elect an officer.
E) The results of said election shall be published in the Club newsletter, which will
constitute official notice to each member of the results of the annual election.

11. OFFICERS
The officers of the Club shall be a President, a Vice-President, a Secretary and a Treasurer, Regional Director North, Regional Director South.

12. DUTIES OF OFFICERS
A) The officers shall serve in their respective capacities both with regard to the Club and
it’s meetings.
B) The president shall preside at all meetings and shall have the duties and powers
normally appurtenant to the office of president in addition to those particularly
specified in these by-laws.
C) The vice-president shall have the powers to exercise the duties of the president in
cases of the presidents death, absence, incapacity or unwillingness to act; and shall at
other times carry out such of the presidential duties as the president assigns to
him/her. Except as instructed by the president, or to deal with a recognised
emergency in the absence of the president, the vice-president shall not call any special
Club meetings.
D) The secretary shall keep minutes of all meetings of the Club, the Executive, and the
Executive Committee. He/she shall have charge of the correspondence, notify
members of meetings, notify officers of their election to office, keep a roll of members
of the Club with their addresses, maintain the books, records and seal of the Club, and
carry out such other duties as are prescribed in these by-laws.
E) The treasurer shall collect and receive all money due or to become due belonging to
the Club and receipt therefore, report to the Executive Committee at every meeting
the condition of the Club’s finances, see that the necessary banking forms are
completed as required, and that all signatures specified in the by-laws are obtained. At
the Annual General Meeting, he/she shall render an account of all monies received and
expended during the previous fiscal year.
F) The regional director North shall live in the region and will represent an area
in Alberta where the area codes starts with 780. They will be responsible to
promote good will, promote the Boxer and the Alberta Boxer Club within
the region. They will report to the Executive Committee bring forward any
initiatives or complaints within the region to the Executive Committee.
G) The regional director South shall live in the region and will represent an area
in Alberta where the area codes starts with 403. They will be responsible to
promote good will, promote the Boxer and the Alberta Boxer Club within
the region. They will report to the Executive Committee bring forward any
initiatives or complaints within the region to the Executive Committee.
H) These duties may be amended from time to time on order of the Club through its
Executive Committee. Any such amendment to be effective only as duly passed by
the Club and appearing in the standing resolutions hereunder.

13. EXECUTIVE
A) The Executive of the Club shall consist of the above officers together with the
immediate past president.
B) In the event that a president shall continue in office for more that one (1) term, the
position of past president shall fall vacant.

14. DUTIES OF THE EXECUTIVE
The Executive shall select the Chairpersons of the various committees of the Club, and
shall carry out the policies of the Executive Committee.

15. EXECUTIVE COMMITTEE
The Executive Committee shall consist of the Executive and the Chairperson of any
standing committee acting in an advisory capacity.

16. DUTIES OF THE EXECUTIVE COMMITTEE
General management of the Club’s affairs shall be entrusted to the Executive Committee, except as otherwise determined by the members in advance.

17. COMMITTEES
A) The president shall have the power to appoint committee chairpersons from time
to time, as are deemed necessary by him/her, with the concurrence and approval of
the Executive.
B) The chairpersons of said committees shall select the remaining members of the
committee.
C) Any committee appointment may be terminated at any time by the president, for
cause shown, with the concurrence of the Executive.

18. ASSUMPTION OF OFFICE
Those Officers who have been elected shall take office January 1 following elections in which they were elected and each retiring officer or committee head shall turn over to his/her successor all the property and records pertaining to the position by January 1st.

19. REMOVAL FROM OFFICE
A) A member of the Executive Committee may resign from office by written notice
submitted to the secretary.
B) Any Executive Committee member who fails to attend or report to two-thirds (2/3) of
the meetings of the Club without just cause, who for any other reason proves
unsatisfactory, or who ceases to become a member in good standing of the Club, may
be removed from office by a majority vote of the remaining members of the Executive
Committee, and the vacancy filled as provided for in Section 20 below.

20. FILLING OF VACANCIES
Any vacancy occurring on the Executive shall be filled for the unexpired Term of office by
appointment by a majority of the remaining members of the Executive present at the first
meeting of the Executive following the creation of the vacancy.
ARTICLE III: MEETINGS

21. ANNUAL MEETING
The annual meeting shall be held between the months of August - November at such time and place as specified by the Executive Committee by at least twenty-one (21) days written notice to members prior to said meeting.

22. SPECIAL CLUB MEETINGS
A) Special Club meetings may be called by the President, by a majority vote of members
of the Executive Committee or by the secretary upon receipt of a petition signed by
five (5) members of the Club who are in good standing.
B) Special Club meetings shall be held at such time and place as to be determined by a
majority vote of the Executive Committee.
C) The secretary shall send written notice of such meetings to the members at least
twenty-one (21) days prior to the date of the meeting.
D) Such notice shall state the purpose(s) of the meeting and no other Club business shall
be transacted thereat.

23. EXECUTIVE/ EXECUTIVE COMMITTEE MEETINGS
A) Meetings of the Executive or the Executive Committee shall be held at regular
intervals at such time and place the Secretary may direct.
B) The Executive Committee may direct at the close of one meeting, where they will next
meet, or else, upon notification that at least three (3) committee members are in
agreement as to the necessity for a meeting, notice of such meeting shall be given by
the Secretary at least two (2) weeks prior to the meeting.
C) A minimum of one (1) meeting of the Executive Committee in each half year must be
held.
D) Each member of the Executive Committee shall be entitled to one (1) vote at any
meeting of the Executive Committee. If an Executive Committee member is unable to
attend said meeting, he/she may deliver, or have delivered a signed, sealed envelope
containing an absentee ballot to the secretary on or before the date of the proposed
meeting and his/her vote shall be counted as if he/she were present.

24. QUORUM
A) The quorum for all meetings of the Club shall be five (5) members in good standing.
B) The Executive Committee meeting quorum shall be three (3) Executive Committee
members, provided that at least two (2) of those present are also members of the
Executive.

25. ORDER OF BUSINESS
A) At the Annual General Meeting of the Club, the order of business shall be as follows:
1) Roll Call
2) Minutes of the Last Meeting
3) Report of the President
4) Report of the Secretary
5) Report of the Treasurer
6) Report of the Regional Director North
7) Report of the Regional Director South
8) Report of the Membership Chairperson
9) Report of the Committees
10) Setting of dues
11) Appointment of Auditors
12) Unfinished Business
13) New Business
14) Election of Officers
15) Adjournment.
B) At meetings of the Executive Committee, the order of business, unless otherwise
directed by a majority vote of those present, shall be as follows:
1) Minutes of the Last Meeting
2) Matters arising for the minutes
3) Report of the Secretary
4) Report of the Treasurer
5) Report of the Regional Director North
6) Report of the Regional Director South
7) Report of the Committees
8) Unfinished Business
9) New Business
10) Adjournment.

26. VOTING
A) Each individual member in good standing shall be entitled to one (1) vote at any
Annual General Meeting or special meeting of the Club. Family members in good
standing shall be entitled to one vote for each person present, to a maximum of two
(2) votes per family.
B) In the event of a postal disruption, the meeting shall be held as scheduled, but the
Executive Committee shall decide a reasonable extension to allow for delivery and
return of mail ballots and shall announce the results of the voting accordingly.

ARTICLE IV: FINANCE

27. FISCAL YEAR
The fiscal year of the Club shall commence on the 1st day of January and shall conclude
on the 31st day of December.

28. DUES
A) The Executive Committee shall make an annual review of membership fees.
B) Proposed changes shall be presented to the membership in the form of a resolution to be voted upon at the Annual General Meeting.
C) The last newsletter of the calendar year shall state a reminder of annual dues due.

29. REMUNERATION
No Executive Committee member or other active member of this Club shall receive any
remuneration for his/her services, however, shall be entitled to be reimbursed for expenditures authorized by the Executive or Executive Committee.

30. ANNUAL FINANCIAL REPORT
The treasurer shall present a balance sheet of year’s financial operation duly approved by the Executive Committee, and audited by the 2 or more persons selected as auditors, and no financial report shall be accepted by the Club if it is not so audited and approved.

31. BANKING
The funds of the Club, except for amounts specified by resolution of the Executive Committee as authorized to be placed in the safe keeping of certain officers or representatives as a petty cash fund, shall be placed in a branch of any Canadian Chartered Bank or Trust Company, and only accessed with two (2) authorized signatures of the President and Treasurer. Signing officers may not be related. If so, signing authority will be transferred to an unrelated officer by resolution of the Executive Committee.

32. INTENT
The Club shall not be conducted or operated for profit and no part of any profit or remainder or residue from dues or donations or any other revenue shall accrue to the benefit of any member of the Club or any other individual.

33. DISSOLUTION
A) Should this Club hold no meetings for a period of two (2) years, or should its
members decide to dissolve the Club, all assets will be converted to cash, and paid
equally to each then existing Canadian School of Veterinary Medicine for canine
research.
B) The Club may be dissolved at any time by a special resolution of the members.

34. BORROWING
For the purpose of carrying out its objects, the Club may borrow or raise or secure payment in such manner as it sees fit.

35. INSPECTION
The books and records of the Club may be inspected by any member of the Club at any time upon giving five (5) days notice to the Secretary of the Club.

ARTICLE V: AMENDMENT OF THE OBJECTS AND BY-LAWS

36. PROPOSED AMENDMENTS
Amendments to the by-laws may be proposed by the Executive Committee or by written
petition addressed to the secretary signed by twenty percent (20%) of the membership in
good standing.

37. NOTICE AND VOTING
Amendment of the objects or by-laws of the Club shall require approval of a ¾ majority vote of the members present and eligible to vote at the Annual General Meeting, or special meeting called for that purpose. Notice of any meeting where a special resolution to amend the bylaws is proposed, must be provided at least twenty-one (21) days in advance of such meeting. Such notice will include the text of the proposed amendments.

38: AFFILIATION
The Club shall work in co-operation with the Canadian Kennel Club and may affiliate itself with the Canadian Kennel Club and may further affiliate itself with any other organisation devoted to the aims and objectives compatible with those of the Club